Last updated on 31 July 2020
1.2 This Policy sets out how Secure Code Warrior collects, uses, processes, discloses and secures your personal information. It also sets out the rights you have in respect of your personal information, including your right to access your personal information and to have it corrected. This Policy covers all our activities, including the operation of our website at www.securecodewarrior.com, use of the Security Code Warrior learning platform (SCW Learning Platform), the provision of our products, and services, recruitment, and the operation of our social media accounts including, but not limited to, Twitter, Facebook, Instagram, and YouTube channels.
2.1 We collect personal information relating to our customers, prospective customers, business contacts, suppliers, recruitment candidates, and individuals who access the SCW Platform or participate in our tournaments, competitions, or other promotional activities.
2.2 The type of personal information Secure Code Warrior collects is set out in Appendix B. In most cases the personal information collected will include, but is not limited to, the following: your title, name, address, email address, telephone numbers, birthdate, nationality, location, job title, occupation, transaction and payment details, purchase preferences, and other information reasonably necessary for us to provide our services to you or which is otherwise reasonably necessary for us to carry out our functions and activities.
2.3 Secure Code Warrior generally collects personal information directly from you when you communicate with us including (but not limited to) when you contact us, register for our services, or supply us with goods or services. For example, when we receive an email from you, we are collecting your personal information. However, there may be circumstances where we collect information about you from third parties or via other methods. In some cases we may receive personal information about you from a customer in the context of providing services to that customer. We may also receive information about you from a partner in the context of that partner providing services to us.
2.5 If you do not provide some requested personal information, we may be delayed or prevented from providing our services or platform to you, your employer and/ or entity through wish you access the SCW Platform, or satisfying your request or enquiry.
3.1 Secure Code Warrior uses your personal information for its internal business and administrative purposes. In accordance with applicable data protection and privacy laws, we will only process your personal information if we have a lawful basis for doing so.
3.2 In respect of your personal information, these bases are:
A. if it is necessary to provide services to you under the performance of the contract we have with you;
B. if we are required to do so in accordance with legal obligations;
C. if you have given your consent; and,
D. if it is in our legitimate interests to process your personal information, provided that none of these prejudice your own rights, freedoms and interests. Appendix C sets out the purposes for which we process your personal information, and the lawful basis on which we carry out such processing. Please note, that these lawful bases may not be applicable where you are receiving services from a Secure Code Warrior entity based outside of the EU and UK and you are also based outside of the EU and UK, but the following purposes will still apply and the lawful bases should help you better understand the purposes.
3.3 Secure Code Warrior will only use your personal information for the purposes listed in Appendix C or for other related compatible purposes for which you would reasonably expect us to use it (and in such circumstances the lawful bases would be in line with those listed above). We may also use your personal information for other purposes, but only where you have provided your express consent.
3.4 You will always have the opportunity to opt-out of, object to, or unsubscribe from receiving marketing materials. You can do this either via links in the message or by contacting Secure Code Warrior, firstname.lastname@example.org.
3.5 Secure Code Warrior may disclose your personal information in order to fulfil the purposes outlined set out in Appendix C. This will include sharing your personal information with other members of our corporate group and with external service providers such as those listed in Appendix E (on a confidential basis and in circumstances where those service providers may only use your information for the purpose of Secure Code Warrior’s activities) to communicate with you and/or to store your contact details.
3.6 Secure Code Warrior may also disclose your personal information to:
A. specialist advisers to Secure Code Warrior who have been engaged to provide us with legal, accounting, administrative, financial, insurance, research, marketing or other services;
B. law enforcement bodies which may have a reasonable requirement to access your personal information; and
C. any other person authorised and specified by you.
3.7 In addition, Secure Code Warrior may use or disclose your personal information:
A. where required or authorised by or under the applicable Privacy Laws or an order of a court or tribunal;
B. in accordance with the applicable Privacy Laws, including where we hold a reasonable belief that the use or disclosure is required for certain enforcement or health and safety purposes, or that use or disclosure is necessary in relation to certain suspected unlawful activity or misconduct;
C. whilst negotiating any takeover, purchase, merger, joint venture, partnership or other similar arrangement; or
D. if reasonably necessary for the establishment, exercise or defence of a legal or equitable claim or for the purposes of confidential alternative dispute resolution.
3.8 Secure Code Warrior may at other times notify you about our disclosure practices in respect of specific services that we provide in relation to our activities.
4.1 Secure Code Warrior may hold your personal information in a number of different formats, including software programs (located both onsite and offsite, including in the cloud), databases, filing systems and in offsite backup storage.
4.2 Personal information held by Secure Code Warrior may also be stored in email accounts that are accessible through mobile devices. Given the nature of our business and corporate structure we may disclose personal information about an individual to one of our related companies overseas for the purpose of the provision and improvement of our services. Where the recipient territory does not offer the same level of privacy and data protection legislation, Secure Code Warrior will ensure that adequate safeguards are in place to protect your personal information, including, in respect of transfers from the UK and EU, standard contractual clauses and EU-US Privacy Shield Framework. if you would further information about where we may disclose your personal information, please contact Secure Code Warrior’s Privacy Officer at email@example.com.
4.3 Secure Code Warrior takes all reasonable steps to protect your personal information from loss, unauthorised access, modification, disclosure or misuse. However, we cannot ensure the security of any information that you transmit to us over the Internet and you do so at your own risk.
5.1 With the exception of sensitive information that Secure Code Warrior collects about its employees, Secure Code Warrior does not generally collect any sensitive information about you. If Secure Code Warrior holds any sensitive information about you, that information will only be used and disclosed by Secure Code Warrior for the purpose for which it was provided by you, and otherwise in accordance with the applicable Privacy Laws.
6.1 Where Secure Code Warrior receives any personal information either in error or which was not requested by us, we will as soon as practicable delete and destroy that information. With your consent if the information was sent for the purpose of securing employment with us, we may keep this information subject to the retention periods set out in Appendix B.
7.1 Secure Code Warrior will only retain your personal information for so long as is necessary for the purposes outlined in this Policy (and Appendix B). In some circumstances we will be obliged by law to retain personal information for longer periods.
8.1 Privacy Laws give you certain rights in respect of your personal information, including the right to:
A. request access to your personal information;
B. request correction of the personal information that we hold about you as described below;
C. where required by law, request erasure of your personal information where there is no good reason for us continuing to process it or where you have exercised a right to object to processing (see (D) below);
D. object to processing of your personal information where we are relying on a “legitimate interest” (or the interests of a third party) and there is no compelling reason for us to continue processing your personal information;
E. object to processing your personal information for direct marketing purposes;
F. object to automated decision-making including profiling by us using your personal information which has a legal effect or similar significant effect on you;
G. request the restriction of processing of your personal information (for example, to suspend the processing of your personal information due to inaccuracy or our stated reason for processing it);
H. request that we provide you or a third party the personal information we hold regarding you in an electronically useable format; and
I. withdraw your consent for those purposes where we rely on consent, in which case we will no longer process your information for the purpose or purposes to which you originally consented, unless we have another lawful basis for doing so.
8.2 Please also note that your rights above are not absolute and we may be unable to comply with your request (in whole or in part). If we reasonably determine that your request is manifestly unfounded we reserve the right to refuse to comply with your request.
8.3 If you wish to exercise a right that you have regarding your personal information, please contact our Privacy Officer using the details below or clicking here.
8.4 We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it and to prevent unauthorised modification of your personal information.
8.5 Secure Code Warrior will process your request within a reasonable time and in any event and unless otherwise stated within one month from the date that we received your request. In the event of particularly complex requests we may have to extend this period by up to two further months, but we will notify you of this.
8.6 Please note that these rights may vary depending on the Privacy Laws that apply to you.
9.1 You may ask Secure Code Warrior at any time to correct personal information we hold about you by contacting our Privacy Officer.
9.2 You should promptly notify Secure Code Warrior if there are any changes to your personal information. If you have a direct account with us, please use the email address connected to your account to make your request. If you have an account via your employer, please direct your request to your supervisor or HR department.
10.1 If you have any cause for complaint about our use of your personal information, you have the right to lodge a complaint with your national data protection supervisory authority (details of some are set out at the end of this Policy), although we would ask that you contact us in the first instance using the contact details given below.
11.1 This Policy was last updated on 31 July 2020.
11.2 Secure Code Warrior may amend this Policy from time to time by publishing a revised Policy on our website. Any changes will be effective as of the date they are published. In the event of any material changes to this Policy, Secure Code Warrior may take additional reasonable steps to notify you of the changes.
12.1 If you have any questions in relation to privacy or you wish to access or correct your personal information, please contact our Privacy Officer directly by email at firstname.lastname@example.org.
12.2 For further information about privacy issues (and to make complaints), see the UK Information Commissioner’s Office website at www.ico.org.uk, the Office of the Australian Information Commissioner’s website at www.oaic.gov.au, and the European Data Protection Supervisor’s website at www.edps.europa.eu.